Privacy Policy

Effective Date: 2026

Welcome to Corpora Online. We are committed to protecting your privacy and safeguarding the information you share with us. Corpora Online is a thesis repository system designed primarily for the students and faculty of the College of Business Management and Accountancy (CBMA) at Urdaneta City University, with limited access available to guest accounts.

1. Information We Collect

When you use Corpora Online, we may collect the following information:

  • Account Information (Students/Faculty): Student ID, full name, program, email, and login credentials.
  • Guest Account Information: Name, email address, and any optional details provided during registration.
  • Thesis Information: Thesis title, abstract, keywords, authors/members, adviser, course, semester, and academic year.
  • Usage Data: Date and time of access, pages visited, searches performed, and interactions with the repository.
  • Optional Data: Uploaded files (e.g., abstracts, documents, expanded versions of theses).

2. How We Use Your Information

The data we collect is used solely for academic and administrative purposes:

  • To store and manage student thesis records.
  • To provide faculty with access for evaluation, guidance, and archiving.
  • To improve search and retrieval of thesis documents.
  • To generate reports and statistics for academic use.
  • To ensure the integrity of submitted works and prevent duplication or misuse.
  • For guest users, to enable browsing, bookmarking, and limited interaction with the repository.

3. Security Measures

We take reasonable steps to secure your data, including:

  • Restricted access to authorized faculty, administrators, and authenticated users only.
  • Use of secure servers and encrypted connections where applicable.
  • Regular monitoring and system updates to prevent breaches.

Please note that while we strive for maximum security, no system is completely immune to risks.

4. Data Sharing

We do not sell or share your personal data with third parties for commercial purposes. However, information may be shared with:

  • Faculty and Administrators: For academic review, evaluation, and records management.
  • University Authorities: For compliance with institutional policies.
  • Guest Accounts: Guest users may have visibility of certain thesis metadata (title, abstract, keywords) for academic reference purposes.
  • Legal Obligations: If required by law or university regulations.

5. Your Rights

As a student, faculty member, or guest user, you have the right to:

  • Access and review the information you have submitted.
  • Request corrections to inaccurate or outdated records.
  • Request removal of your account if permitted by university policy.

To exercise these rights, please contact the CBMA administration.

6. Cookies and Tracking

Our system may use cookies to enhance your browsing experience and maintain login sessions. You may disable cookies in your browser settings, but some features of the system may not work properly without them.

7. Contact Us

If you have any questions about this Privacy Policy, please reach out to us:

System: Corpora Online @ CBMA

Email: jesusdassun@ucu.edu.ph

Address: CBMA Office Orata II Building, Urdaneta City University, 1 San Vicente West, Urdaneta City, Pangasinan

Phone: +639178868851

Office Hours: Monday – Friday, 8:00 AM – 5:00 PM

By using Corpora Online, you acknowledge and agree to this Privacy Policy.